Sodexo Conferencing Blog
Staying on top of trends is crucial in the meeting world. You want to ensure that you are engaging attendees, especially the millennials that are becoming more present in the meeting arena these days. Here are a few ideas to incorporate to transform your event this year.
Create gathering spaces for attendees to network in between sessions. Instead of high top cocktail tables, opt for plush couches with low coffee tables. The relaxed setting will provide a comfortable retreat for attendees to strike up conversations with new colleagues. The lounges are also great spaces for attendees to spread out their belongs in between sessions to review meeting notes before launching into the next session.
Consider adding Siracha to your menu for the event. Siracha brings a heat of flavor and creates a punch for any catered meal. Pair the Siracha flavors with international cuisine or simply include as a dipping sauce for the main course. This addition will certainly please the meeting attendees who pride themselves on being "foodies".
Interactive Guest Experiences
Allow your exhibitors to create guest experiences beyond the typical tradeshow booth. Sponsors can opt to have magicians greeting attendees at the front door with business cards intermixed with playing cards. The idea is to create memorable moments through interactive experiences. This will result in higher satisfaction ratings for sponsors for their return on investment in your meeting.
On February 15, 2017, Chase Center on the Riverfront will feature a breakout during the Education Institute. One of our featured breakouts at the upcoming Education Institute, ”Visioneering the Meeting Room of the Future” is sure to be an interesting and unique session led by Mark Cooper, Chief Executive Officer of IACC. Join Mark and learn how different meeting rooms support learning outcomes and help maximize meeting ROI. Attendees will also develop a better understanding of how technology can help build multi-way communication in the room and for virtual participants, and how to consider different venue types and non-traditional room layouts to help foster connections between and among delegates.
“Today, planners must think about creating meeting environments that are comfortable and functional. Gone are the days of boring theater seating using uncomfortable banquet chairs. Attendees expect a higher standard to help foster creativity and learning. Upgraded meeting furnishings such as CORT’s Meeting Chairs, PRO executive chair or Roma seating collection are good examples of the type of stylish modern seating that can be mixed together to set a room for maximum engagement.” –Kevin Dana, Director of Marketing and Product Development for CORT Tradeshow and Event Furnishings
Ready to sign up for this exciting event? Register here.
Recently the IACC Copper Skillet Competition was held at the NAV Centre in Cornwall, Canada. Here is a group photo prior to the IACC Canadian Chefs Competition including esteemed judges Chef Michael Smith, Javier Alarco and Peter Hum. Well done to all of the outstanding chefs who competed in the event. The Nav Centre's own Jessica Neville was one of the winners.
Use balloons as an extension of your brand. Have balloons imprinted win your logo so that branding is visible everywhere in the room. Balloons with logos can also be used as backdrops when layered in rows.Arches
Balloon arches are not the newest trend, but many event planners have been putting a twist on this old standby. Mix in large balloons with smaller balloons for a variety of interest. Also for arches, instead of doing a traditional horse-shoe shape, have your balloon arch cascade across an entry way and incorporate fresh flowers. The contrast between the cascading balloons and the flowers will leave your guests inspired with a fresh spin on event decor.
While balloon clusters on a table can be seen as simple, branch out with your balloons by creating table runners. Use balloons in varying miniature sizes and attach them across the table as a runner. This works well on long tables so that the balloons draw your eye across the room.
What other ideas do you have for using balloons for events?
Consider how often you will distribute a survey. Maybe you will create a short survey to hand out after each session. These short surveys could cover the overall satisfaction of the content, length, and speaker. Make sure these short surveys are taken up at the end of the session so that you have immediate feedback for your event team as well as the speaker. Another option for distribution would be to send a survey electronically at the end of the meeting. After the meeting is over, email a quick thank you and include the link to a survey. The easier it is to find your survey, the more likely that it will be filled out.
Incentivize your attendees to take your survey by providing a gift card entry or discount to next years meeting. Include a space on your survey for your attendees to fill out their name and email so that you can easily contact the winner.
Open Ended Answers
Ask questions that have space for comments. Rating a meeting element on a scale of 1 to 5 can be helpful for future planning, but the real results come from comments. Allow your attendees to rate the question but also leave a space or box for them to provide comments on ways to improve in the future.
Keep in mind that people love to know that their opinions are heard and valued. Once you review the survey results, if you implement any suggestions, make it known at the next event that improvements have been made as a result of the surveys that were filled out.
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